A virtual board meeting can be a wonderful way for the board of directors of a nonprofit to meet without the need to travel. Virtual meetings can pose unique difficulties. Some issues can be addressed by utilizing the right tools to meet the needs of your board but others require more thought and consideration. There are numerous resources that can aid you in running your online board meetings Click Here efficiently.
An agenda that is well-planned will help you maximize the effectiveness of your online board meeting. Include specific discussions topics, in addition to the time allocated and the final goal. This will ensure that meetings remain focused on the most important issues and eliminate the chance of discussions drifting off topic or taking too long.
It’s a good idea to ensure that all of your board members are knowledgeable about the tools they need before you begin your meeting. Provide clear instructions on how to log in to the videoconference. Also, encourage your board members to shut down any software that could disrupt audio or take up bandwidth. Also be sure to warn them against an area with a bright light source while they’re in the room, so that it’s not difficult for other participants to see their screens.
The most effective tool to facilitate an online board meeting would be a collaboration app. This will allow board members to quickly prepare for meetings via virtual technology and also attend them. Choose an app with a boardbook builder that will aid in reducing the time required to prepare for meetings. It should also have the ability to distribute agendas and meeting materials in advance. Choose an app that lets you share documents in real time and lets participants highlight and add annotations.