Virtual board meetings are an affordable and efficient way for non-profit directors of all levels to take part. Due to the lack of physical signs, attendees must be more attentive and communicate clearly. It is important to plan ahead and come up with guidelines that will enable you to communicate and avoid confusion.
These rules could include the requirement that all participants raise their hands in virtual exchange during the discussion, or using the conference software’s features to announce the speaker’s name. It is also beneficial to have a system in place that allows the chairperson to keep track of who speaks so they can respond to the speaker and keep the discussion on track.
Finaly, it is recommended that participants minimize any distractions and shut down all unnecessary applications before the call begins. This will optimize bandwidth and improve audio quality. Also, it’s a good idea to mute your mic when you are not actively participating in the conversation. This helps reduce background noise and minimizes the possibility that an person will be able to hear your remarks.
Another tip is to schedule as short of meetings as you can. This will help attendees keep their focus and energy during the event, and also reduce the possibility of “zoom fatigue”- the fatigue that comes from working on screens that are small for long periods of time. Meetings that are smaller allow attendees to incorporate the meeting within their schedules, both personal and professional.
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