If a company chooses to utilize a virtual data room there are two key aspects of the platform need to be secure storage for documents and files and an easy access for team members. There are a variety of pricing options for the VDR dependent on the project and the industry, as well as the number of users and duration. This includes per-page pricing or per-user pricing.
Many vendors charge by the gigabytes (GB). This pricing method is suitable for projects with small text files, but can be costly for companies that exchange large audio and video files.
The price of a VDR is also dependent on how much administrative access is granted to the system. Some providers allow unlimited admins which can make the platform more expensive. However this feature simplifies processes and speeds the process of due diligence.
Integration with other platforms, like Slack or Microsoft Office (for example), can improve functionality and user experience. These integrations are typically more expensive than those that do not integrate.
The length of a project’s duration can affect the cost of the data room. A provider will typically set a price for a set number of months and then charge month-to-month afterward. Certain vendors, such as DealRoom offer discounts on M&A deals and allow you to terminate your contract after the deal is complete. This option is best for businesses who are not certain about the duration of a project.